EverWatch

INL Office Administrator

Job Locations US-DC-Washington
Posted Date 3 weeks ago(7/28/2022 9:49 AM)
ID
2022-2287
# of Openings
1
Category
Administrative

Job Title

INL Office Administrator

Overview

EverWatch is a government solutions company providing advanced defense, intelligence, and deployed support to our country’s most critical missions.  We are a full-service government solutions company. Harnessing the most advanced technology and solutions, we strengthen defenses and control environments to preserve continuity and ensure mission success.

 

EverWatch is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age (40 or older), disability, genetic information, citizenship or immigration status, and veteran status or any other factor prohibited by applicable law.

Responsibilities

The Bureau of International Narcotics and Law Enforcement Affairs (INL) keeps Americans safe
at home by countering international crime, illegal drugs, and instability abroad. INL helps
countries deliver justice and fairness by strengthening their police, courts, and corrections
systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

 

50% Telework is available

 

DUTIES & RESPONSIBILITIES


• Schedule meetings, appointments, and conferences in accordance with superior's instructions.
Remind superiors and others of scheduled events to ensure prompt and timely attendance. Reschedule
appointments when it is clear that superiors will not be able to make all commitments. Contact
other personnel to attend meetings in lieu of the supervisor, when necessary.
• Receive visitors and phone calls in a courteous manner. Accurately determine the nature of the
request and refer callers to appropriate staff. Personally answer routine and non- technical
request for information and provide correct information when routine procedural matters are
involved.
• Follow-up on email inquiries and telephone conversations and take appropriate steps to ensure
that necessary action is initiated and subsequently assure that such action is completed as quickly
as possible. Follow-up and assure proper execution of all commitments made and obligations incurred
in telephone conversations, personally make
necessary contacts with the officials and individuals concerned.

• Make travel arrangements based on general travel intentions, known preferences of the traveler,
and in accordance with appropriate federal travel regulations. Schedule transportation and
hotel/Government quarters reservations in a timely manner. Notify organizations and officials to be
visited, keep in touch with the staff en-route, and write thank-you letters (as appropriate) after
the staff member’s return. Effectively deal with security issues. Accurately prepare travel orders
and travel vouchers.
• Ensure that requests for action or information are made known to responsible office staff
personnel who can satisfy the request. Decide whether important or emergency matters should be
brought to the Supervisor’s attention when absent, but accessible.
• Prepare correspondence, forms, reports, cables or other documents, utilizing desktop computer
word processing systems or typewriter; ensure correct punctuation, capitalization, spelling,
grammar, and conformance to style.
• Prepare, maintain and consolidate time and attendance data. Ensure time and attendance data are
prepared in accordance with established procedures and transmits data to payroll in a timely
manner.
• Receive and review incoming mail, screening those items which can be handled personally and
determine which items should be brought to the supervisor’s attention, forwarding the remainder to
the staff for action. Review outgoing mail for attachments, dates and signatures. Maintain suspense
records on all correspondence and action documents and follows up to ensure a timely reply or
action. Ensure that all outgoing correspondence is in the proper format and in conformance with
office policy and in correct grammatical composition.
• Schedule large meetings and conferences. Select time and location, notify participants, ensure
that all required materials and services are provided in a timely manner, attend the meetings and
take notes, and prepare reports of the proceedings.
• Establish and maintain office records of various types that may be needed or will assist in the
efficient operation of the office. Ensure files have all pertinent documents and signatures.
Maintain and accurately update file system to enable quick and efficient retrieval of information.
Accurately purge files or perform other file disposition actions in accordance with established
procedures. Effectively supervise or perform annual file inventory. Where appropriate, responsible
for the accurate receipt, control, logging, safekeeping, and necessary action on all classified
material received.
• Identify, recommend, and implement process improvements to enhance the efficiency of office
operations.
• Review, revise, and develop office-wide Standard Operating Procedures on a variety of
administrative-related functions in coordination with office staff and superiors.
• Enhance the ability of the office to support overall mission requirements through performance of
one or more of the following: Use database or spreadsheet software to accurately enter, revise,
sort, calculate, and retrieve data for standard reports; use graphics software to provide graphic
symbols, charts, and graphs for viewgraphs or paper presentations; or accurately and promptly
transmit and receive documents and messages electronically using a PC or a workstation.
• Requisition office supplies, printing support, and related materials. Prepare and submit
requisitions and tracks requisitions for timely completion.
• Support office leadership on a variety of special projects, as requested.

 

Qualifications

MINIMUM QUALIFICATIONS

 

• U.S. Citizenship.
• A Bachelor’s degree from an accredited institution.
• Two to eight years’ experience in relevant field;
• Knowledge of, and demonstrated experience using, Microsoft Office Suite.
• Knowledge and skill in correct usage of, English grammar, spelling, punctuation, capitalization,
and style.
• Demonstrated experience in the use of the telephone and voicemail.

 

PREFERRED QUALIFICATIONS


• Candidate must possess a current security clearance or have had one in the last 12 months from
the date of solicitation.
• Demonstrated ability to establish and maintain effective relationships.
• Demonstrated ability to provide excellent customer service.
• Demonstrated skill and ability in managing multiple concurrent activities of varying complexity,
including changing priorities and short turn-around times.
• Prior demonstrated administration experience.

CONTRACT DELIVERABLES
This position requires the candidate to provide monthl

Clearance Level

Secret

Job Locations

US-DC-Washington

Skills

Microsoft

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