EverWatch

Executive Assistant

Job Locations US-VA-Arlington
Posted Date 2 months ago(10/19/2022 8:25 AM)
ID
2022-2516
# of Openings
1
Category
Administrative

Job Title

Executive Assistant

Overview

EverWatch is a government solutions company providing advanced defense, intelligence, and deployed support to our country’s most critical missions.  We are a full-service government solutions company. Harnessing the most advanced technology and solutions, we strengthen defenses and control environments to preserve continuity and ensure mission success.

 

EverWatch is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age (40 or older), disability, genetic information, citizenship or immigration status, and veteran status or any other factor prohibited by applicable law.

Responsibilities

  • Provide correspondence staffing support to organization action officers using USD(I&S) templates for all required correspondence actions e.g., formal letters, memorandum, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents. This may include delivery/pickup of documents within the local travel area.
  • Ensure Director daily calendar operations are accomplished in a timely, professional, responsive manner for senior management, internal and external staff, and those external to the organization. Tasks include monitoring access to SCIF, answering phones, maintaining office files and the office filing system (electronic and hardcopy), and tracking action items in the suspense portal.
  • Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes, maintaining invitation and attendee contact rosters. Escort visitors as required. Prepare travel authorizations, make travel arrangements, and process travel vouchers via the Defense Travel System for organization members.
  • As required, provide administrative support for other entities. As required, prepare personnel accountability reports for the organization.
  • Perform administrative, executive assistance, and logistical tasks which include answering phones, taking messages, making photocopies, scanning documents, sending/receiving faxes.

Qualifications

  • 2 years of experience providing administrative support to senior military/civilian officials
  • Demonstrated excellent communication skills, ability to review tasking’s and assign actions based on knowledge of the organization and its activities
  • Professional demeanor; ability to multi-task
  • Experience with Microsoft applications
  • Experience and ability to properly format documents using appropriate standards
  • Experience scheduling meetings and interacting with other senior government officials
  • Experience tracking multiple staff actions
  • Active TS/SCI security clearance

Clearance Level

TS/SCI

Job Locations

US-VA-Arlington

Skills

Executive Assistant, scheduling, DOD 8570, Administrative Support, OUSD(I&S), CATMS, Scheduler

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