Position Title: HR Coordinator

Department: Human Resources

Supports: ACES & BrainTrust EverWatch Companies

Location: Hybrid position requiring 1-2 days/week in the Annapolis Junction, MD office

Position Summary:

The EverWatch HR Coordinator is a key component of the HR team, serving as the front-line contact for daily HR operation needs and inquiries. To perform successfully in this role, the HR Coordinator manage must be highly organized and detail oriented, flexible, deadline driven, a natural problem solver, innovative, and exercise proper judgement.

Responsibilities:

• Assists with full-cycle onboarding and exit processes, assist with contract and security on-boarding process,
• Respond to routine and complex questions related to onboarding and orientation (online and in person)
• Partners with Managers, Payroll, and Finance on processing of employee changes
• Assist with leave of absence processing, to include: FMLA and state leaves, STD, LTD, paid family and disability leaves, military leave, and personal leaves of absence
• Partners with EverWatch parent company, Booz Allen Hamilton on workers compensation claims
• Ensures the organization’s compliance with local, state and federal labor regulations
• Facilitates annual Affirmation Action Plan, Annual Compliance Training, and submission of HR compliance reporting including, but not limited to: EEO-1, VETS-4212, OSHA, and OFCCP reporting
• Ensures all company HR policies are applied consistently
• Provide benefits information to employees. Assist with making changes and/or updates to benefit plans
• Enroll new employees and update current employees as needed in company benefit systems
• Track metrics for candidates, hiring, and terminations
• Create and maintain employee folders and Security folders
• Maintain the anniversary calendar
• Maintains accurate and current HR systems and processes
• Engage regularly with the recruiting team to schedule interviews with candidates, hiring managers, and interview teams
• Become a systems expert in the applicant tracking system, ICIMS, to help track and capture candidate analytics for reporting
• Facilitate smooth interview experiences and assist in the offer process
• Track referrals for payroll and provide a seamless experience for referrals and referee
• Take charge of swag research, ordering, and packing (local)\Manage office-related tasks, such as ordering food for offices and planning events
• Provides support and guidance to HR team in other areas as needed

 Qualifications and Competencies:

• A bachelor’s degree in human resources, labor relations, organizational development, business or related area; relevant work experience may be a substitute
  
• 3-5 years’ Human Resources experience
• Self-starter with excellent organizational skills and ability to prioritize competing duties
• High attention to detail, ensuring accuracy in written communications
• Systems thinker, always suggesting ways to simplify or improve processes
• Quick learner with the ability to teach others
• Positive energy/attitude and willingness to jump in where necessary
• Technical aptitude to navigate and utilize our tools and systems

• Ability to connect with all levels within the organization to foster a collaborative work environment
• Ability to plan, prioritize responsibilities, meet deadlines, and work well with competing demands
• Ability to work with a management team to establish and maintain operational practices and programs
• Effective verbal and written communication skills
• Demonstrated high proficiency in the Microsoft Office Suite
• Experience with the human resources information system (HRIS) Paylocity, iCIMS a plus.
• Knowledge of a broad range of human resource strategies and practices, including compensation, performance management, employee relations, onboarding and exit processes, and leave of absence; able to apply these strategies and practices in compliance with employment regulations